PII Disclosure

1. Overview

LegitZone is committed to protecting the confidentiality, integrity, and security of Personally Identifiable Information (PII) collected through https://legitzone.law/ and our document management, filing, and compliance technology services. This PII Disclosure explains how we collect, use, protect, and disclose PII.

2. What Is PII & Sensitive Information?

Personally Identifiable Information (PII) refers to information that can identify, contact, or locate an individual, either alone or when combined with other data.

Examples include:

1. Full name
2. Email address
3. Phone number
4. Date of birth and home address (for tax filings)
5. Company name and role
6. Billing and transaction details
7. Social Security Number / ITIN / EIN (only where required for tax filing or authorized workflows)
8. Documents you upload or organize
9. IP address and technical identifiers
10. Account login credentials

3. Automated Systems & Workflow Support

Automated systems may assist with document generation, information organization, field validation, and workflow support. Users should review generated content carefully. Automated processing does not constitute legal, tax, or accounting advice.

4. Purpose of Collecting PII

We collect and use PII to:

1. Provide document management and creation workflows
2. Deliver compliance workflows and structured filing solutions
3. Process tax extension filings (IRS Form 4868 / 7004)
4. Process transactions and billing
5. Respond to inquiries and support requests
6. Improve platform performance and user experience
7. Maintain security, verify identity, and prevent fraud
8. Comply with legal and regulatory obligations

5. Disclosure & Sharing of PII

LegitZone may disclose information to service providers, filing or transmission providers, payment processors, independent professionals selected by the user, government authorities where required for the requested service, or other parties as described in the Privacy Policy and applicable authorization.

All service providers are required to implement appropriate data protection safeguards.

6. Data Security Measures

LegitZone.law implements industry-standard safeguards, including:

1. Encrypted data transmission (SSL/TLS)
2. Secure server infrastructure with encryption at rest
3. Role-based access controls and principle of least privilege
4. Continuous security monitoring and vulnerability management

While we take reasonable measures, no system can guarantee absolute security.

7. Data Retention

We retain PII only as long as necessary to:

1. Fulfill contractual obligations
2. Provide active services and document storage
3. Comply with tax and legal retention requirements
4. Resolve disputes and enforce agreements

8. Your Rights Regarding PII

Depending on your jurisdiction, you may have the right to:

1. Access your personal data
2. Request correction of inaccurate information
3. Request deletion of personal data
4. Restrict or object to processing
5. Request data portability

To exercise your rights, contact: support@legitzone.law. We respond to all verified requests within 30 days.

9. California Privacy Rights (CCPA / CPRA Notice)

California residents may request:

1. Disclosure of the categories and specific pieces of personal information we collected.
2. Deletion of personal information.
3. Correction of inaccurate personal information.
4. Information about who we share data with.
5. To limit our use of sensitive personal information (such as SSN / ITIN / EIN).

We do not sell or share personal information for advertising and will not discriminate against you for exercising these rights. Submit requests to support@legitzone.law.

10. Updates to This Disclosure

We may update this PII Disclosure from time to time. Changes will be reflected with an updated “Last Updated” date. Continued use of our services following changes indicates your acknowledgement of the updated disclosure.